How to scan a document to a computer from your Lexmark printer

Before you begin, make sure that your Lexmark printer and your computer are connected to the same network. To connect your printer to your internet, you can use an ethernet cable. You can also connect the printer to your Wi-Fi router.

If internet or Wi-Fi is not available, then you have to connect your printer directly to your computer. You need a printer to computer USB cable for it. The printer to computer USB cable has USB 2.0 Type A Male connector (computer end) at one end and USB2.0 Type B Male connector (printer side) on the other. For smaller printer models, the USB cable is sold separately.

Connect the Printer to the Internet or Wi-Fi

The easiest way to connect your printer to your Wi-Fi is using the WPS Push Button method.

From the control panel, navigate to Settings > Network/Ports > Wireless > Wi-Fi Protected Setup > Start Push Button Method.

On your Wi-Fi Router, press the WPS button within 2 minutes. This process works all the time.

For more information, see the following video:

If under weird circumstances that the WPS button method does not work, you can use the Lexmark Mobile Assistant (LMA) method. The LMA is a mobile application that assists you in setting up your new printer or configuring its Wi-Fi connection. For more information on using the application, see the Lexmark HTV site.

Take note of the IP Address

Once your printer is connected to the internet, its IP address appears on the control panel display. Take note of that IP address. You will use it to access the Embedded Web Server and update your printer settings more conveniently.

For example, if you want to set up the scan to email feature, you can access the Embedded Web Server to configure the settings easily.

Add the printer to your computer

Next, you need to add the printer on your computer. But before you can ado that, you have to install the Lexmark Universal Print Driver first. It normally comes in the CD inside your printer box or package. You can also download the driver from the Lexmark support site.

From the computer, launch Printers & Scanners, and then click Add Device. Printers that are connected to your network appears on the list.

Scan to a computer using Windows Fax and Scan

Time needed: 2 minutes

On this stage, your printer must be connected to the network and is already added on your computer.

  1. From the computer, open Windows Fax and Scan Windows Fax and Scan is native app for Windows 10. If the application is not available on your computer, you can download a copy from the Microsoft website.
    Windows Fax and Scan
  2. On the upper-left corner of the display, click New Scan. If no printer is added, clicking New Scan prompts and error.
    Windows Fax and Scan UI
  3. From the Source menu, select the scanner source. Depending on where you load the original document, select either Feeder or Flatbed.
    Selecting a scanner source
  4. If necessary, adjust the color format, file type, and resolution. You can also adjust the bright and contrast. To preview the document, click Preview. The preview is only available if the original document is loaded on the flatbed scanner. Windows Fax and Scan settings!
  5. Click Scan. The scanned document is saved on the Scanned Document folder within your Documents folder.
    Scanned document

You can also use the Lexmark Scanback Utility to scan documents and save them to your computer. Download the utility from the Lexmark support site.

Scan to a Macintosh Computer

  1. Launch System Preferences, and then Click Printers & Scanners.
  2. Add a printer. Printers that are connected to the network shows on the available printers list.
  3. Click Scan >Open Scanner.
  4. To view the scan settings, click Show Details.
  5. Select the scanner source, adjust the scan settings, and select where you want to save the scanned document.
  6. Click Scan.

If textual instructions don’t work for you, then watch the end-to-end how-to video on the header.